Our client is a premium real estate firm known for delivering exceptional results and tailored service across Adelaide’s property market. With a close-knit and collaborative team, they operate with precision, professionalism and a genuine passion for client care. Their culture encourages initiative, supports career growth and celebrates excellence in every aspect of the business.
The Role
We are seeking a highly organised and proactive Sales Co-Ordinator and Administration Manager to support a dynamic sales team. This pivotal role offers the opportunity to be at the operational heart of the business, contributing to its efficiency, compliance, and client experience. The ideal candidate will bring a balance of administrative finesse, systems confidence and polished communication.
Duties and Responsibilities
- Provide high-level administrative support to the sales team
- Prepare and collate professional appraisal reports and sales documentation
- Process listings and contracts including Agency Agreements, Addendums, Variations, and Form 1s
- Manage financial processes including receipting sale deposits, disbursing funds from the Trust Account, and monthly reconciliation
- Liaise with conveyancers, solicitors, and external stakeholders throughout the sales process
- Ensure accurate daily task management within Agentbox
- Invoice, receipt, and manage the recovery of VPA
- Order searches and prepare in-house Form 1 documentation (Public Trustee sales)
- Enter property rates into Agentbox and oversee database accuracy and maintenance
- Generate and present weekly settlement and outstanding VPA reports
- Support internal meetings and assist with filing, archiving, and reception when needed
- Handle reporting duties for Public Trustee and South Australian Housing Trust
- Perform ad-hoc tasks remotely where required
- Design and coordinate print marketing including brochures, signboards, and branded collateral
- Manage and update digital property listings across multiple platforms including realestate.com.au, domain.com.au, and the company website
- Assist in managing online inspection schedules and corporate promotional content
To excel in this role, you will need demonstrated experience in real estate or a similar administrative capacity, ideally with trust accounting exposure. You are confident with property management or CRM systems (preferably Agentbox), possess strong attention to detail, and have a keen ability to prioritise tasks. Your communication is polished, your approach is solution-focused, and your commitment to high standards is unwavering.
What’s on Offer
- Work in a stylish and centrally located office with a progressive and collaborative culture
- Opportunity to make a real impact in a respected and agile real estate business
- Be part of a team that values trust, growth, and attention to detail
- Varied and engaging role with scope for contribution and innovation
- Long-term stability and career growth for the right individual
For more information about this exciting opportunity, or to request a full position description, please contact Mary-Jane Massicci or Sandra Vannini on 8232 2220. Alternatively, click apply now and submit your application as a Word document.
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Operating for over 20 years in Australia, New Zealand and the United Kingdom, people2people, Edge Recruitment, and Frog Recruitment are an award-winning recruitment group and HR solutions provider. As an inclusive workforce, we welcome everyone and encourage our employees, clients, and candidates to showcase their authentic selves.
Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above-mentioned recruitment consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.
