Job Title
Administrative Assistant
Location and Type
Adelaide | Full-time
About the Opportunity
An excellent opportunity is available for a detail-focused Administrative Assistant to support a busy property and legal-focused team. This role is well suited to a number-savvy professional who enjoys working with financial data as well as documentation and process-driven tasks. You will play a key role in ensuring accuracy across lease administration, invoice tracking, and compliance requirements while supporting internal stakeholders.
Key Responsibilities
- Calculate lease commencement dates and prepare Lease Commencement Date Determinations
- Monitor instructing registers and follow up on outstanding or unexecuted documentation
- Review DWFT tax invoices and maintain an accurate tracking system for non-tenant invoice payments
- Assist with financial processes, ensuring invoices are reviewed, recorded, and ready for approval
- Conduct searches using SAI Global and SAILIS as required
- Review lease and rent incentive payment requests, ensuring all conditions are met in line with agreements and checklists
- Review make good letters prepared by Property Managers
- Assess and process agent commission payment requests
- Coordinate release of bank guarantees or security bonds, including liaison with legal and internal stakeholders
- Prepare and complete documentation checklists for landlord execution
- Coordinate execution processes, including approvals, mortgagee consent, and registrations
- Arrange lease registrations and SAT applications where required.
Skills and Experience
- Previous experience in an administrative role within property, legal, or professional services
- Strong numerical skills with some exposure to accounts, invoicing, or finance-related tasks
- High attention to detail and the ability to review and interpret documentation accurately
- Excellent organisational skills with the ability to manage multiple priorities
- Confident communication skills with internal and external stakeholders
- Proficiency in Microsoft Office and document management systems
- Ability to follow structured processes, checklists, and compliance requirements.
Benefits
- Exposure to both administrative and accounts-related responsibilities
- Opportunity to refine financial and analytical skills
- Work alongside experienced property and legal professionals
- Structured processes that support learning and development
- Collaborative and supportive team environment
- Modern corporate office environment.
